Best Apps for Time Management

You know the drill – you wake up, get breakfast, make plans for the day, and go to work knowing that today is your day, and you’re ready to get the job done. Then life happens. Perhaps you’ve missed your bus, taken the wrong turn, or found a time-consuming task as soon as you opened your work email. Or maybe you just have too much on your plate and find it challenging to organize your daily schedule. Regardless of the obstacles we face on a daily, juggling responsibilities and maintaining a healthy work-life balance is rarely easy.
With that in mind, here are some useful time management tools and apps that will help you regain control over your schedule and bring more tranquility to your daily life.

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Apps for time management

Illustration: Lenka T.


ClickUp is a time management software for team members and lone wolves alike. It’s highly customizable and rich in features, allowing you to adapt the interface to your needs. Additionally, ClickUp’s free plan is excellent for personal use and arguably one of the best time management software I’ve come across.

I really appreciate that ClickUp offers a neat display of all your tasks, milestones, and ongoing projects. Users can create and schedule tasks for separate projects, measure productivity, and segregate duties based on priority. When used by teams, ClickUp provides a collaborative space where all team members can track project development and ensure everyone is on board with the ongoing schedule.


Source: ClickUp

Although the free plan has limitations, ClickUp is an effective tool that could help you understand your priorities and tackle challenges efficiently. Still, I’d have to add that getting accustomed to the user interface might take some time. It might be overwhelming at first, but once you get used to it, it will replace all the reminders and to-do lists you keep in your notes app.


Do you ever just want to take a break from work by quickly checking your social media, reading the news, or watching a funny YouTube video? And how often does that short break turn into an hour-long content consumption? Whether at work or home, it’s so easy to get distracted online. So, if you want to replace your current habit with more fulfilling ones, RescueTime comes to the rescue.

The first step towards improvement is figuring out where you invest your time. Essentially, that’s exactly what RescueTime is all about. You can install it on your device, and the app provides insight into your online activities. It covers everything from content consumption to the files you interact with, giving you a reality check at the end of the day. Knowing how much time you spend on social media can motivate you to be more mindful of your daily habits and routine, and RescueTime could be the right place to start.


Source: RescueTime

The tool categorizes your time as productive or distracting based on your activities. If you decide to watch a 30-minute YouTube video, the app will let you know that it’s time to shift your focus back to things that matter, encouraging you to make a conscious choice toward better time management.

Remember the Milk

Task management can sometimes be overwhelming, even time consuming. Ironic, isn’t it?

Luckily, Remember the Milk can make time management a little more bearable. Instead of memorizing your tasks or hoarding them in your notes app, you can now keep track of all the important dates, duties and events using only one tool. Still, the main reason I love the app is that it sends reminders via email, Twitter, or text so that you never forget about your responsibilities, regardless of where you are.

Remember the Mild

Source: Remember the Milk

Whether you need easy access to your grocery list or a reminder to send an important email at the end of your workday, Remember the Milk has got your back. It’s simple, customizable, and easy to use, and it will become your best friend at times when you can’t seem to deal with a hectic schedule. The best part? The Remember the Milk app is compatible with Mac, Windows, Linux, Android, iPhone, iPad, Apple Watch, BlackBerry 10, and Fire.


Evernote is another versatile time management tool for businesses and individuals alike. It’s one of the most popular note-taking apps on the market, primarily due to its user-friendly interface and feature-rich environment. The app offers convenience, making it easy to schedule your time, access and organize notes, and even synchronize between multiple devices.


Source: Evernote

Evernote features a Scratch Pad, a place where all your casual ideas and thoughts take form. Besides that, you can add tasks and sort them by urgency, include attachments, links, events, code, and photos in your notes, set reminders, and personalize your experience on the app. The app offers shortcuts for easy access, and you can even print your notes in case you need them on paper.  

Why Is Time Management Important?

Using the apps mentioned above might seem counterproductive to some people, and for a good reason. After all, you are taking a portion of your time to organize and track your schedule. However, elevating your time management skills can take a lot of weight off your shoulders by simply introducing you to a new way of managing a hectic schedule.

When you’re in control of your time, you can make more room for positive habits and improve the quality of your life outside the office. The right time management strategy helps foster a better work-life balance, increases focus, and allows you to work smarter, not harder. In other words, it can make a significant difference in the quality of your life, reducing the amount of stress related to poor time management. So, if you feel like you could benefit from elevating this critical life skill, now is the right time to check out these apps and start working on improvements.

Jelena is a content writer dedicated to learning about all things crypto. Her hobbies are playing chess, drawing, baking, and going on long walks. During winter, she usually spends her leisure time reading books.